Woto Privacy Policy

1. Introduction

This Privacy Policy explains how Work & Move SRL, operator of the Woto platform, collects, uses, stores and protects users’ personal data.

Woto is a digital automotive platform combining:

• a vehicle listings platform;
• an automotive social network;
• community spaces;
• features for publishing multimedia content;
• communication tools between private and professional users.

Protecting personal data is a core commitment for Woto.

This policy is drawn up in accordance with the General Data Protection Regulation (GDPR – Regulation (EU) 2016/679) and the applicable Belgian legislation.

2. Data controller

The controller of personal data is:

Work & Move SRL
Rue du Berchon 137
7340 Colfontaine
Belgium
VAT number: BE0678360392
Operator of the platform: Woto

Contact for personal data matters:

Email: rgpd@woto.be

3. What personal data do we collect?

Depending on how you use Woto, we may collect different categories of data.

3.1 Identification data

In particular:

• last name;
• first name;
• address;
• email address;
• phone number;
• date of birth where necessary;
• information related to the user account.

3.2 Data relating to professional accounts

For automotive professionals, Woto may collect:

• company name;
• company number;
• VAT number;
• business address;
• commercial information;
• logo;
• company presentation information;
• business contact details.

3.3 Data relating to vehicle listings

When you publish a vehicle, Woto may process:

• make;
• model;
• year;
• mileage;
• engine;
• technical specifications;
• price;
• location;
• photographs;
• videos;
• documents or information needed to present the vehicle.

3.4 Data relating to published content

Woto may process content published by users:

• photos;
• videos;
• reels;
• comments;
• community posts;
• reactions;
• ratings;
• follows of profiles or communities.

3.5 Technical data

When you use Woto, some data may be collected automatically:

• IP address;
• type of device used;
• operating system;
• browser;
• connection data;
• technical logs;
• interactions with the platform.

4. Purposes of processing

Woto uses personal data for the following purposes:

4.1 Providing the services

In order to:

• create and manage your account;
• allow listings to be published;
• display content;
• allow interactions between users;
• manage communities;
• provide professional services.

4.2 Connecting buyers and sellers

Data may be used to enable:

• contact between buyers and sellers;
• exchanges between members;
• the presentation of automotive professionals.

4.3 Improving the platform

Woto analyses some data in order to:

• improve the user experience;
• develop new features;
• fix technical issues;
• improve the relevance of the content displayed.

4.4 Security and fraud prevention

Data may be used to:

• detect suspicious behaviour;
• protect users;
• prevent abuse;
• enforce the Terms of Use.

4.5 Marketing communications

With your consent where required, Woto may use your data to:

• send you information about its services;
• suggest suitable features;
• tell you about new features;
• share commercial offers.

You can unsubscribe at any time.

5. Legal basis for processing

Woto processes your data on the following legal bases:

Performance of a contract

Where processing is necessary to provide the services requested.

Examples:

• creating an account;
• publishing a listing;
• using the social features.

Consent

Where your agreement is required.

Examples:

• non-essential cookies;
• marketing communications;
• some optional features.

Legitimate interest

In particular to:

• secure the platform;
• combat fraud;
• improve the services;
• ensure proper technical operation.

Legal obligations

Where Woto must retain or disclose certain information in accordance with the law.

6. Publicly published data

Some information voluntarily published on Woto may be visible to other users.

This includes in particular:

• vehicle listings;
• public profiles;
• posts;
• comments;
• community content;
• videos and reels.

Users should therefore check the information they choose to make public.

7. Data sharing

Woto may share some data with:

Technical service providers

In particular:

• hosting providers;
• IT suppliers;
• payment solutions;
• analytics tools;
• security providers.

These providers act in accordance with GDPR requirements.

Competent authorities

Where necessary:

• to comply with a legal obligation;
• to prevent fraud;
• to protect the rights of Woto or its users.

8. Transfers outside the European Union

If some technical service providers are located outside the European Union, Woto ensures that appropriate safeguards are in place in accordance with the GDPR.

9. Retention period

Data is kept only for as long as necessary for the purposes for which it is processed.

As a guide:

• account data: for as long as the account is in use;
• data related to legal obligations: for the period required by regulations;
• published content: until deleted by the user or as long as there is a legitimate need to keep it.

10. Data security

Woto implements appropriate technical and organisational measures to protect personal data.

These measures include in particular:

• access protection;
• securing infrastructure;
• limiting internal access;
• monitoring for fraudulent use.

As no IT system can guarantee absolute security, Woto cannot guarantee that there is no risk at all.

11. Your rights

Under the GDPR, you have in particular the following rights:

Right of access

Obtain a copy of the personal data held by Woto.

Right to rectification

Request the correction of inaccurate data.

Right to erasure

Request the deletion of your data under the conditions provided for by law.

Right to restriction

Request a temporary restriction of processing.

Right to object

Object to certain processing.

Right to data portability

Receive certain data in a usable format.

12. Exercising your rights

Any request may be sent to:

Work & Move SRL – Woto
Rue du Berchon 137
7340 Colfontaine – Belgium

Email: info@woto.be

Proof of identity may be requested to prevent fraudulent requests.

13. Changes to this policy

Woto may amend this Privacy Policy to take account of:

• legal developments;
• technical developments;
• new features.

The applicable version is the one published on the platform.

14. Supervisory authority

If you believe your rights are not being respected, you can lodge a complaint with the competent data protection authority.

In Belgium:

Data Protection Authority (Autorité de protection des données, APD)
Rue de la Presse 35
1000 Brussels
Belgium